Everyday Documents Guide

Give everyday writing a clear purpose and a simple structure.

Start with the task

You may need to explain a situation, make a request, record an arrangement or organise information for another person. Write down what the reader needs to understand and what should happen next.

Collect the relevant details

Gather the names, dates, references and background needed for that purpose. Separate essential facts from information that can be left out. Use a consistent format so the result is easy to scan.

Keep the information accurate

Review spelling and dates, remove any example text and make sure the document says what you intend. Do not copy another person’s signature or imply permission you have not received.

Check before sharing

Choose a suitable filename and confirm the recipient. Include only personal information needed for the task. For official applications, declarations or documents affecting legal rights, follow the recipient’s specific instructions and obtain appropriate advice.

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